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Purpose of the JA2 of the Joint Activity Plan is to:

  • Develop a common language and strategy to approach stakeholders of common interest for support and engagement at European and national levels.
  • Identify overlaps and complementarities between EOSC-hub and OpenAIRE-Advance in order to jointly support Open Science in EOSC.
  • Plan and implement harmonised engagement with stakeholders via a joint presence and outreach.


The communication, engagement, support and training will be setup to address the needs of different stakeholders, e.g. researchers, repository managers, institutions, industry and SMEs, funders, policy makers.

JA2.1 Communications

EOSC-hub Coordination: Sara Coelho, Coordinator of T3.3 Communications (EGI.eu)

OpenAIRE-Advance Coordination: Kallie Mavrantoni, University of Athens

Contact: ja-comm@mailman.eosc-hub.eu

Communications plan


EOSC-hub and OpenAIRE-Advance will develop a joint communication plan, building on the individual projects’ experiences, activities and goals. The joint communications plan will be user-centric, meaning that it will focus on ways to promote the added values of the collaboration for a path towards EOSC to all stakeholders.

To achieve this objective, the communications task will use the following instruments:

  • News items and articles to announce achievements and milestones.
  • Use cases focusing on the user experience and added values for the stakeholders.

The overarching goal of this task is to gradually come up with common approaches and communication mechanisms. A joint online channel will also be established.

A joint communication channel will be put in place to reinforce the impact of the cross-project collaboration will support communication activities in the context of EOSC. The channel will facilitate and support a joint online presence, which will highlight the collaboration activities, use cases. The channel will be inclusive and made available to initiatives and projects committed to the realization of the EOSC vision (the “Coalition of Doers”), and will pave the way towards the realization of a EOSC Portal.

EOSC-hub and OpenAIRE-Advance will contribute various EOSC-related content on: Open Science policies, project activities and new items, use cases, success stories, press releases.

The joint communication channel will be the collaborative effort of a joint editorial board supported by EOSC-hub, OpenAIRE-Advance and open to other collaborating initiatives and projects.

Benefits. A larger number of stakeholders is made aware of the cross-project value proposition thanks to consistent and clear communications.

Subtasks

Subtask Number

Name

Description

EOSC-hub tasks

OpenAIRE-

Advance tasks

JA2.1.1

Harmonization and collaboration

Harmonise the projects’ dissemination strategies and find common areas of collaboration to amplify messages

T3.3

T2.1

JA2.1.2

Promotion

Promote the usage of common standards and the integration of EOSC-hub / OpenAIRE Advance services

T3.3

T2.1

JA2.1.3

Communications

Define appropriate communication activities for each of the collaboration outputs

T3.3

T2.1

JA2.1.4

Strategy

Promote joint strategic approaches through, for example, White Papers

T3.3

T2.1, WP1

JA2.1.5

Joint communication channel

Define a joint communication channel to reinforce the impact of the collaboration towards EOSC

T3.4

T2.1


Joint Activity Milestones

JAM

Description

Timeline [PM01- PM36]

JAM2.1

Communications plan

PM6

JAM2.2

Establishment of joint channel

PM8

JAM2.3

First report on communications activities & update of Communications Plan

PM18

JAM2.4

Second report on communications activities & update of Communications Plan

PM29


JA2.2 Common Support and Training

EOSC-hub Coordination: Giuseppe La Rocca, Coordinator of WP11 Training (EGI.eu)

OpenAIRE-Advance Coordination: Iryna Kuchma, University of Minho

Contact: ja-support@mailman.eosc-hub.eu

Both projects deliver training and support on a range of topics to facilitate the uptake of their services. The aim of this activity is to do this jointly for topics of common interest.

OpenAIRE and EOSC-hub will define and organise some joint support and training activities. The main goal is to empower national nodes - the human network - to professionalise and offer support and training themselves to communities and researchers. Shared instruments and resources will be setup, e.g. a database of training resources and a joint helpdesk.

Benefit.  More efficient provisioning of instruments for support and training for researchers and intermediaries.

Subtasks

Subtask Number

Name

Description

EOSC-hub tasks

OpenAIRE-

Advance tasks

JA2.2.1

Support national nodes

Add to the respective workplans that NOADs and NGIs are to join respective national events. These will serve to start collaboration and highlight respective services to support open science at national levels. All joint events will go into the joint training schedule. This will also serve to contribute to both projects user engagement tasks, via a series of structured feedback forms from events and specific emphasis will be put on inviting members of vertical infrastructures and disciplinary communities. In Month 4 a joint webinar will be held to introduce all national nodes to each other and a brief overview given of the aims of the projects

T3.2

T3.4


T3.3

T4.2

JA2.2.2

Establish joint training programme

Hold a series of webinars and face-to-face training events. This task will also train on respective services to a range of stakeholders (e.g. researchers, service providers, institutions). research infrastructures. Develop tailored training materials and disciplinary case studies to support training efforts. Webinars will also be developed, topics include DMP planning, FAIR data, cloud services, services for open science to incorporate into national roadmaps and ecosystems. Work to develop ‘add-ons’ to respective trainings, e.g. adding Open Science modules to discipline specific outreach. This will be primarily achieved through the science communities already involved in the two projects (3 in OpenAIRE-Advance and 18 in EOSC-hub) and through new communities the projects will engage with in the coming years.

WP11


T4.2

JA2.2.3

Maintain a Database of training materials

List training topics, resources and target groups based on existing resources for example from the FOSTER project This can include for example factsheets, overview of services, links to webinar and reusable presentations which target content providers and required platforms, testbeds, list of teams/experts, and templates (also for evaluating training events).


WP11

T4.2

JA2.2.4

Define shared support mechanisms

This sub-task will identify commonalities and complementarities between the support mechanisms (Helpdesks, guides, materials, ticket re-routing) especially with regard to disciplinary specific approaches.

WP10.3

WP11


T4.1

T4.2


Joint Activity Milestones


Description

Timeline [PM01- PM36]

JAM2.5

Joint training schedule, including 3 joint training events delivered in PY1

PM8

JAM2.6

First summary report of joint events

PM18

JAM2.7

Second summary report of joint events

PM36

JA2.3 Events

EOSC-hub Coordination: Sara Garavelli, Coordinator of T3.4 EOSC-hub Events (TRUST-IT)

OpenAIRE-Advance Coordination: Iryna Kuchma, eIFL

Contact: ja-comm@mailman.eosc-hub.eu


The purpose of this task is to coordinate all joint events (with the exclusion of training, which is part of task JRA2.2) and to establish a collaborative approach to managing events together, including feedback gathering.

Benefits. Synergies and coordination in reaching out to a broader stakeholder audience.

Subtasks

Subtask Number

Name

Description

EOSC-hub tasks

OpenAIRE-

Advance tasks

JA2.3.1

RDA Presence

RDA groups common interests between the two projects and work towards common solution (services) and common representation on working groups and interest groups. Ensure joint agendas are discussed as part of the groups (e.g. Scholix, Education, Libraries, Long-tail and DMPs). Benefit from the new and emerging national RDA nodes to strengthen the national EGI and OpenAIRE contact points, and vice versa and uptake of services.

WP10

T3.4

T2.4

T3.3

JA2.3.2

DI4R Conference

A yearly conference will be jointly produced with other large infrastructures and initiatives. A common vision from both projects will be taken within the programme committee. An emphasis on implementation of EOSC will be the focus of 2018’s DI4R including governance, support and technical integration from across the infrastructure landscape.

T3.4

T2.4

JA2.3.3

Joint event organization and stakeholder engagement

This task sets up the workflows for joint planning, programming, promotion, hosting, and gathering feedback for all events, training, workshops, webinars. Develop a common template with all relevant information, publish within the consortiums well in advance, issue “open calls” for sessions (when appropriate), and develop impact criteria.

This sub-task will feed directly into user engagement tasks by aligning on gathering structured feedback

T3.4

T2.4


Joint Activity Milestones


Description

Timeline [PM01- PM36]

JAM2.8

A common template and workflow for event organisation

PM6

JAM2.9

Joint event programme – first issue (PM1 – PM18)

PM9

JAM2.10

Joint event programme – second issue (PM19 – PM36)

PM18

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