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Purpose of the activity is to ensure strategic alignment between the two Complementary Grants including but not limited to community engagement, service development, and service positioning and sustainability within the EOSC. The task will be also responsible for setting up the Cross-project strategic board.

Benefits. Increased joint impact on the digital infrastructure for research landscape and coordinated contribution to the EOSC implementation roadmap.


Cross-project Governance structures

Cross-project Executive Office

The governance structure responsible for organizing the liaison between the Complementary Grants and for managing the alignment of activities to this Collaboration Agreement.

The execution of the Joint Activity plan (Annex 1) will be jointly coordinated by the Cross-project Executive Office, the governance structure responsible for organizing the liaison between the Complementary Grants and for managing the alignment of activities to this Collaboration Agreement.

Composition

The Cross-project Executive Office members are the members of the Executive Office of OpenAIRE-Advance and of the Activity Management Board of EOSC-hub. The Cross-project Executive Office is coordinated by the chairs of the Executive Office and Activity Management Board. These are responsible for monitoring of the execution of the Joint Activity Plan. These can delegate coordination of parts of the Joint Activity Plan to working groups as applicable.

Capacity

The Cross-project Executive Office monitors the progress of the Joint Activity Plan execution with the support of the Joint Activity Plan Task Coordinators.

Meetings

Meetings of the Cross-project Executive Office are held once per quarter.

Cross-project Strategic Board

Refers to the inter-project governance body overseeing the strategy of the Joint Activity Plan conducted within the scope of this Collaboration Agreement.

Composition

The Cross-Project Strategic Board will consist of a total of 10 members, 5 to be selected by OpenAIRE-Advance and 5 by EOSC-hub.

Term

Members of the Cross-Project Strategic Board will be appointed for the term corresponding with the duration of this Collaboration Agreement.

Capacity

For the duration of this Collaboration Agreement, this board will assume the following functions:

  • Harmonise strategies for the positioning of the Collaborating Grants as building blocks of EOSC.

  • Align input and messages addressed to the EOSC Board, Executive Board and Working Groups.
  • Coordinate their liaison with relevant external organizations, initiatives and policy boards at national and international level (e.g. e-IRG, Research Infrastructures, GO-FAIR) in order to get feedback on the Joint Activity Plan.
  • Work with relevant projects on EOSC governance matters.
  • Steer and approve joint activities as proposed from Task Forces B (Communication, engagement, training) and C (Services) and other topics that are of common interest to both projects.

Assembly

The Cross-project Strategic Board will meet at least every 6 months, with a first meeting taking place no later than Q2 2018.


EOSC-hub Activity Management Board

Refers to the EOSC-hub board responsible for the coordination and execution of project as defined in the EOSC-hub Consortium Agreement.

JA3.1 Cross-project Governance

EOSC-hub Coordination: Tiziana Ferrari, Coordinator of WP1.2 Project and Activity Coordination (EGI.eu)

OpenAIRE-Advance Coordination: Natalia Manola, University of Athens

ja-gov@mailman.eosc-hub.eu


Cross-project Governance is responsible for making sure that activities of the Joint Activity Plan are coordinated and delivered according to the expected timeline, and for setting up the Cross-Project Strategic Board including the definition of its membership, of the common work plan, functions and timeline.


Subtasks

Subtask Number

Name

Description

EOSC-hub tasks

OpenAIRE-

Advance tasks

JA3.1

Cross-project governance

Setup of the Cross-Project Strategic Board including the definition of its membership, of the common work plan, functions and timeline

Review of Advisory Board Requirements and setup of advisory board(s) based on this analysis

T1.2

T2.1

WP1



Joint Activity Milestones

JAM

Description

Timeline [PM01- PM36]

JAM3.1

Cross-project Strategic Board

PM6

JAM3.2

Review of Advisory Board Requirements and setup of advisory board(s) based on this analysis

PM6


JA3.2 Strategy

EOSC-hub Coordination: Tiina Kupila-Rantala, Coordinator of WP2.1 Strategic Direction (CSC)

OpenAIRE-Advance Coordination: Wolfram Horstmann, University of Gottingen

Contact: ja-strategy@mailman.eosc-hub.eu

This task is responsible for defining of a common vision for EOSC, service placement, and the projects’ role in upcoming EOSC governance. The task also makes sure that roadmaps on service positioning and sustainability within EOSC, are aligned.

Subtasks

Subtask Number

Name

Description

EOSC-hub tasks

OpenAIRE-

Advance tasks

JA3.2

Strategy

Definition of a common vision for EOSC, service placement, and the projects’ role in upcoming EOSC governance.

Alignment of roadmap(s) for service positioning and sustainability within EOSC

T2.1

WP1


Joint Activity Milestones

JAM

Description

Timeline [PM01- PM36]

JAM3.3

White paper outlining common vision for EOSC, service placement, and role in upcoming EOSC governance

PM12

JAM3.4

Aligned roadmap(s) for service positioning and sustainability within EOSC

PM18

Change Log

  • 23 May 2019: Updated description of the Cross-project Strategic Board by adding: "Align input and messages addressed to the EOSC Board, Executive Board and Working Groups" to the board responsibilities.
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