This is a support guide for those who develop training materials and deliver training events using EOSC-hub efforts. The purpose is for WP11 to efficiently manage training delivery and improve the quality of these events. This document also intends to collect best practices from our experienced trainers -- this will help to share experiences within EOSC-hub and beyond. It is a snapshot of a google shared doc, which is use to collect group inputs and will be kept alive for updating.
|Table of Contents|
Guide for EOSC-hub Trainers
Plan for Training
According to EOSC-hub DoA, WP11 should provide training plan by M3, M12, and M24
|Period||Training plan contents||By When||Status|
WP11 uses a google sheet for internal management of planned training events.
This training programme is supposed to be a “live document”. New events/contributions from different TSs, CCs and research communities can feed into this programme during the course of the project and contribute to the creation of a knowledge network.
Prepare for Training
When you prepare for any trainings:
Please inform WP11 members about new upcoming training events:
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Write to email@example.com specifying:
The title of the event;
The date of the event;
The place of the event;
Website providing information on the training (if applicable)
The type of the event (e.g.: webinar, f2f, hackathon, workshop, tech talk, etc.);
The organizer and a key contact for the event;
The target audience.
When needed, get supports for
- Training e-Infrastructure
- Review and feedback on training materials and delivery
- Promotion of the trainings
- Financial supports
Register the upcoming event/materials in the Training Catalogue.
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Deliver training materials
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Deliver a training event
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Templates and Tools
Report for Training
- WP11 collects feedback and statistics of training delivery. WP11 has prepared the following document templates.
This document is used to collect feedback about the training event. It has to be distributed to the participants for example at the beginning of the training session (people may leave before the end of the training, so it would be good to distributed it early).
Participants to training events are kindly invited to fill in the evaluation form before to leave the training room and return it back to the trainers.
Trainers are tasked to collect the evaluation form at the end of the event.
After the event, the trainers are kindly invited to use this template to produce a report about the event. The report will be used to monitor the work plan and produce metrics.
The report has to be sent to: firstname.lastname@example.org
Care should be taken for data protection issues, e.g., all personal information of participants should be removed if there are not permit from them.
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The training feedback forms are MANDATORY for each training event. It will be used for project reports. All the document templates are available at: https://documents.egi.eu/document/3296
- Training Attendance record: 1 print out, distribute at the beginning, and collect at the end of the event
- Training evaluation form: fill the part marked as [RED], N print out depending on participation, distribute at the beginning and collect before people leave
- Training Event Reporting form: summary report after the training event, sent back to Giuseppe (email@example.com )
- After the event, WP11 members and/or organiser also need to populate:
The list of EOSC events, available at: https://wiki.eosc-hub.eu/display/EOSC/Events
The dissemination activities, available at: https://wiki.eosc-hub.eu/display/EOSC/Dissemination+Activities
For generic questions or inquiries related to the organisation of training events, please contact: firstname.lastname@example.org
Best Practises for Developing Training Materials
Training materials can be in various formats, include but not limited to:
- Slides: at the basic level all EOSC-hub service will be provided with one set of training materials in the form of presentation slides, e.g., ppt, pdf
- Slides with recording: e.g., ppt with recording of voice and demos
- Videos clips: e.g., camera recording of a live course etc.
- Self-study materials
- Hands-on exercises
Here we consider the slide presentation which is the basic request for EOSC-hub services training material. We recommend that an introduction level training material should cover the following aspects:
|Basic information||title, authors, contact of authors, date, versions|
|Goal||stating the learning objective of the training material|
type of people for who this training material is relevant for
|Introduction||short and clear describe what the service does|
|Why should users choose to use the service|
What the service does -- provide information about
|How can users use the service|
Quiz or exercise
|e.g. using Survey Monkey|
Reuse of Existing Materials
It is possible to reuse existing training material. However, the information should be checked and kept up-to-date.
It is highly recommended that to have contents checked before publishing on an online training catalogue.
Evaluation should consider the following aspects:
It is recommended to have a lightweight review process, e.g., identify 2 reviewers :
Training Materials Developing Tools
(Thanks to Baptiste for the information) some nice tools for developing training courses including:
Best Practises for Running a Training Event
Training is to develop abilities through practice with instruction (or supervision). Training is different from university teaching. Teaching is to provide knowledge, instruction or information. Training is more practical and specific, it focuses on doing. Tone of a trainer should be encouraging and enthusiastic rather that critical/skeptical as a school teacher.
Training events can be in various formats, for example:
Hand-on classroom style Instructor-led trainings
Advanced level including hand-on sessions
Popular requested by TS/CC
Core services training should consider to co-organise with EOSC-Hub conferences
Thematic and CC services should aim at community events (e.g. RI annual meetings)
Hackathon, Summer/winter school
Private coaching, individual hand-on instructor
When preparing for the events, one can consider the following activities:
|Develop a training plan|
|Prepare training material||See Best Practises for Developing Training Materials|
|Book training facilities and resources|
|Create the agenda|
For example, using the online training catalogue, and describing:
Promote the event
If technical support is needed, please contact: email@example.com
The following checklist can be used to ensure things are ready for the events:
Tips for promoting your events
Tip 1: Choose a date that works for your audience: Tuesdays and Thursdays make for good meeting days, avoid holidays and Fridays. Don’t compete with similar events. Send out save the dates early. Build your schedule/agenda early and communicate it to your audience
Tip 2: Write an attractive and convincing message. Consider who are your main targets audience (industry, senior, academic, PhD/PostDoc), write a message that attractive (one-lines, joke, visual), and convincing ("what is in it for me", well know/respected trainers, quotes from participants, 'bring your own data/use cases/work')
Tip 3: Promotion time: 3 weeks in advance for webinars -- people get next two-week calendar full. But don’t be too early either -- people will forget. Send Reminder one-week, then 1-day before. For face-to-face events, at least 4 months in advance for small to medium size events.
Tip 4: Promote via right communication channels. Ask your joint organisers, your speakers, attendees, partner project or organisations for help with the promotion. Promote at conferences, mailing list; Use flyers, posters, etc. Advertise on social mediaand consistently updates with information about your events including registration page. Using google ad (small cost to put your adv at the top), twitter, LinkIn, etc.
When coming to the event day, the trainers can consider the following activities
Effective Training Techniques
Tip1: Combine different training styles:
Tip2: Engage with audiences, use interactive methods, such as:
It may take longer time. Some methods, such as participant control, can be less structured. Trainers need to make sure that all necessary information is covered.
Tip3: Hands-on training:
You may need assistants for a large group (>20). Ask local host for volunteers.
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